Administration of the use of university facilities and units of a special nature

The purpose:-

Issuing decisions of the university president to assign directors of centers and units of a special nature.

Issuing decisions to form the boards of directors of centers and units of a special nature.

Approving and renewing employment contracts for temporary workers based on the resources of centers, units, and special funds.

Reviewing and approving certificates for training courses held in centers and units of a special nature in faculties and institutes affiliated with the Community Service and Environment Affairs Sector.

Reviewing protocols and agreements for centers and units of a special nature affiliated with the university and faculties, and having them approved by the Vice President for Environmental Affairs.

Field of application:-

All centers and units of a special nature affiliated to (university - faculties) affiliated to the Community Service Affairs and Environmental Development Sector

Procedures:-

Steps for issuing a decision by the university president to assign directors of centers and units:

The Dean of the (faculty /institute) and the Chairman of the Board of Directors of the (center/unit) shall send a letter nominating a director for the center/unit in accordance with the decision of the University Council issued in this regard.

(Memorandum - Decision of the President of the University) is prepared on the form ASU-VEA-PM-64/F009 for presentation to the Deputy, and the Director of Administration reviews and signs it, then the Director General.

Send the subject to the university president's office for a decision.

The office of the university president sends the decision after its approval to the general administration for units of a special nature (utilization department).

Send a letter on form ASU-VEA-PM-64/F010 to the Dean and Vice Dean of the faculty /institute with a copy of the decision attached.

Steps to obtain the university president’s decision to form boards of directors for centers and units:

The Dean (faculty/institute) and Chairman of the Board of Directors of the Center sends a letter to the Vice President for Community Service and Environmental Development proposing to nominate members to the Board of Directors of the Center / Unit.

Preparing (Memorandum - Decision of the President of the University) on the form ASU-VEA-PM-64/F009 for presentation to the deputy.

The subject is issued to the office of the university president to issue a decision.

Preparing letters on form ASU-VEA-PM-64/F010 for the dean and vice dean of the faculty, with a copy of the university president’s decision attached.

Steps to be followed to approve work contracts for temporary workers in centers and units of a special nature (university - faculties):

Examining and reviewing the contract to ensure that it fulfills all items, in accordance with the terms of a contract that was reviewed by the General Administration of Legal Affairs.

The competent employee, the department manager, and the general manager will sign the contract after review.

The contract with the attachments shall be sent to the University Assistant Secretary for Environmental Affairs for signature and submit it to the Vice President for Community Service and Environmental Development for approval.

Steps for reviewing and approving certificates for training courses held in centers and units of a special nature in faculties and institutes affiliated with the Environmental Affairs Sector:

Centers and units of a special nature send the results of the training courses to the General Administration of Units of a Special Nature (Utilization Department)

The owner of the certificate who has completed the training course or what he authorizes, and the validity of the certificate is confirmed by being signed by (the director of the center/unit - the dean - sealed), then the certificate is reviewed with the result at the administration

After paying the fees in the university treasury, a copy of the payment receipt is submitted to the Community Service and Environment Research Account Unit.

After completing the previous procedures, the certificate is approved by the competent auditor, the director of the administration, and the general manager, with a stamp of 1 pound on each certificate.

Steps to be followed to accredit protocols in centers and units of a special nature affiliated with the university and faculties:

Sending a memorandum for presentation to Prof. Vice President for Community Service and Environmental Development, accompanied by a cooperation protocol between the (center/unit) affiliated to him with an external party.

Reviewing the protocol technically and financially in terms of (commercial register - tax card - publicity papers - matching the objectives of the protocol with the objectives of the regulation approved by the Ministry of Finance - previous work) and reviewing it with a protocol previously approved by the Legal Affairs.

The opinion is expressed by the deputy and the protocol is approved.