Research services and funding management

First: joint research with local entities: (like The Academy of Scientific Research and Technology):

* The financial department follows up and reviews the joint research with the Academy of Scientific Research and Technology, financial follow-up and documentary review, adds payment orders, and collects the percentage of the university share agreed upon in the contracts and deposits it in the research account unit account.

* The administration receives disbursement requests from researchers and reviews them in terms of compatibility of items in the budget received with the contract agreed upon with the Academy to complete the required disbursement.

* Presentation to Prof. Dr. / Vice President of the University for Postgraduate Studies and Research and Chairman of the Board of Directors of the unit to approve the disbursement.

* Reviewing documents, preparing their settlements, then recording and keeping them in books.

* Payment of taxes and stamps due to the competent authorities.

* Reply to the observations received in contradiction with the Central Auditing Organization annually and periodically for each fiscal year after writing to the faculties, researchers, units, and centers by the Department of Internal and External Research and the Department of Scientific Centers.

Second: Joint Research with External Parties:

* The financial department follows up and collects the 20%, which represents the university’s share of the research conducted by the various faculties of the university with foreign or international entities, according to the contract concluded with the main researcher and the foreign entity funding the research and the approval of Prof. Dr. / Vice President for Postgraduate Studies and Research with a review of the budget and make sure that it includes the percentage of the university’s share and its collection, in accordance with Ministerial Resolution No. 965 of 1982.

* The financial department follows up and collects the 10%, which represents the university's share (or the agreed percentage) for joint scientific research with local authorities.

Third: reviewing the financial reports of the centers and units affiliated with Ain Shams University, its hospitals, and faculties:

* To continue collecting 5% of the university's share of the total revenue generated monthly "according to" decisions

* University Council and applied to start from the fiscal year 2017/2018

Fourth: regarding special prizes:

* The unit pays the following special prizes:

* Prof. Dr. Latifa Al-Houti’s award amounted to “1,500 pounds.”

* Prof. Dr. Hussein Abu Laila’s award, amounted to “1000 pounds.”

* Prof. Dr. Karimat Mahmoud El-Sayed’s award amounted to “1500 pounds.”

Fifth: regarding international publication rewards:

Preparing the exchange statements for the deserving professors and collecting their data to complete the exchange process.

Follow up the disbursement procedures with the Finance Department for postgraduate studies.

Informing the faculties of what has been disbursed from the sums due to professors, faculty staff, and teaching assistants.

Responses to all inquiries of gentlemen professors who deserve the reward.

Sixth: The unit accepts donations

Seventh: The University Council, in its session held on 3/29/2021, approved the establishment of an internal activity in the General Administration of Scientific Research under the name of the Office of Research Services in various fields of scientific research to provide scientific, linguistic, and statistical services and consultations to all researchers.

Seventh: the documentary and book side:

* The administration makes the necessary settlement entries for electronic payment orders received from funding agencies in favor of research, units, and centers affiliated with the General Administration of Scientific Research, according to the monthly account statements of the research account unit affiliated with the Central Bank, in follow-up with the university's accounts department, and recording them in its own book.

* Approving the disbursement forms as a deduction from the research account for the benefit of the beneficiaries, and thus following up the expense statements in which electronic payment orders were issued to the beneficiaries, in order to settle and record them.

* Approving the disbursement forms for the order of the various tax commissions, stamps, and the Social Insurance Authority every month on a regular basis throughout the year, then recording them in the books, which were previously deducted from the dues of each beneficiary.

* Preparing the various annual entries and necessary adjustments based on the expenses and revenues of the research account unit in its own books.

* The administration prepares the lists of the financial position on a regular quarterly basis, as well as preparing the final accounts annually based on the accounting books of the research account unit.

The accounting books used are:

1. General journal

2. Revenue

3. Expenses

4. The credit amounts under the settlement are in progress

5. Taxes

6. Assets

7. Arithmetic unit