Introduction

Believing in the importance of e-learning as a solution for the problem that faces education nowadays, the Ministry of Higher Education aimed to establish Electronic Learning Centers in every university. Ain Shams University is considered one of the most ancient universities in Egypt as it's the third university founded in Egypt in 1950, since then ASU has been doing its duty in achieving the higher education facing the increasing number of youth in their demand for higher education. Since Ain Shams University Keeps pace with the international scientific development, the university was keen on the Electronic Learning field and gave it the needed attention due to its major importance in the coming years. The center is going to facilitate distance learning procedure & convert the courses into electronic courses that can be accessed anywhere. Hence, we could overcome the chains associated with linking education to location, time and cost.

 

Project's Goals

 

Making the electronic courses available to students to raise their scientific grade, allow interactivity between students & their professors without the chains of time or place which would lead to raising the educational level and achieving the required quality from students to compete locally & internationally to reach (a world without papers, a university without walls), and then to achieve the following sub goals:

- Supporting students’ capability of learning to the maximum using information technology.

- Increasing the satisfaction of the educational needs for the students, which traditional education can't provide.

- Developing student's learning ability to upgrade their personalities.

- Providing flexible educational environment with a strategy that uses modern teaching methods.

- Providing an electronic environment that helps in supporting the decision making process & achieving administrative transactions quickly.

- Managing, Saving &Handling all data and information electronically.

- The optimal use of the infrastructure (the network).

- Facilitating professors work in managing the educational process that reacts with the technological environment.

- Providing electronic society where all sides of educational process can be linked through forums and email without the chains of time or place.

- Available information for the students anywhere, any time.

- Several easy ways to evaluate the students.

- Rising the professors’ capability level to invest information technology in the educational process during theoretical or practical lectures or outside the class.

- Achieving self-learning, distance learning and the introduction of the concept of Continuing Education or Lifelong Learning.

- Preparing the students for the use of information technology in education and equiping them with different types of thinking skills, and developing their innovative and creative faculties.

- Preparing the graduates for the global competition.

 

Project's implementation phases:

 

- Establishing e-Learning Center at Ain Shams University.

- Starting the process of furnishing the center with the necessary equipment, furniture and infrastructure.

- Announcing the need to hire technical staff required for the center. 

- Hiring six technicians so far (content developers - designers). 

- Training the staff of the center on how to design and manage e-courses.

-Designing the electronic content through detailed procedures about the content design and activation methods through the process of developing  e-courses   that consists of several stages:

  - Analysis: means to analyze the needs of learners and to identify their interests.

  - Design: to determine the sequence of delivery of educational material.

  - Development: building educational material content.

  - Implementation: learning process and control.

  - Evaluation: evaluate the learning process.

- Designing a system to manage the educational process through the program "Moodle", which is a program to organize & give licenses to students to use the electronic services in addition to teachers and supervisors to be used in the educational process. Through "Moodle",  there is a chance to import and export e-learning content , as well as following up the performance of students, and to  propose subjects in discussion forum & live chat rooms etc.

- Designing electronic services such as admission & registration service, or access to digital libraries & e-books, or the results announcement etc. Working through Ain Shams University and the Supreme Council of Universities’ Portal on designing & creating single access point that contains the information needed for the university's e-courses to connect all Egyptian universities in order to benefit from the e-courses of Ain Shams University.

 

Top Achievements

 

1- Establishing a national center for e-learning in the Supreme Council of Universities (www.nelc.edu.eg).

2- Creating 22 centers to produce e-courses for Egyptian universities with production capacity up to 100 e-syllabi annually.

3- Establishing national standards for e-courses and applying them to courses that have been produced in universities.

4- Producing and publishing 300 electronic syllabi (www.nelc.edu.eg).

5- Training the university staff & students on the e-learning methods.

 

Project's outputs (until September 2007):

 

- Designing and developing a website for the e-learning center in Ain Shams University.

- Setting up a management software for e-courses data for all Egyptian universities

- Producing the center's first e-syllabus according to the project plan which is "Parasitology" Faculty of Medicine - Ain Shams University.

- Producing a guide to instruct students how to deal with e-courses and to spread the culture of e-learning at the university.

- Designing a number of presentations that help defining the e-courses in terms of global standards of quality.

- Providing publications with different monitors that include software of e-learning content management through the internet, such as Moodle.

- Approving the holding of the first conference "e-learning communities" in February 2008.

- Approving the establishment of many workshops to spread the culture of e-learning in the university.

 

Beneficiaries of the projec:

- Staff.

- Students.

- University Administration.

- Different departments in the faculties.

- Arab Universities.

- International Universities (for the courses available in English).

 

Project’s basic data

project of establishing Center to produce e-courses in Ain ​​Shams University

1

The university

Ain ​​Shams University

2

Project name

E- learning Project

3

Project Manager

Dr. Hassan Hassan Ramadan

4

Contact us

Cell phone, Email, or web site

5

Project’s headquarters

E-learning center in front of the university library

6

Project budget

ICTP input

National e-Learning Center

University input

Total:

7

Project start date

25/2/2007

8

Execution time

18 months

 

Project team from the University:

Name:

Dr. Safaa Sayed Mahmoud

Position:

Project Manager and Head of IT education department

E- mail:

Safaasms@yahoo.com

 

Project implementation team

Name

Position

E- mail:

1-  Eman Ali Alshaarawy

Electronic content developer

emansharawy@hotmail.com

2-  Tamer Ibrahim Bkheit

Graphic Designer

Tato_developer@hotmail.com

3-  Amr Mohammed Ahmed

Instructional Designer

Wpd_amr@yahoo.com

4-  Mohammed Gamal Alsayed

Electronic content developer

Mohammed-g_2004@yahoo.com

5-  Mohammed AbdelRahman Ebeed

Graphic Designer

Moh_gr2d@yahoo.com

6-  Moshera Alrady Mohammed

Graphic Designer

Mosheraelredy14@hotmail.com

       

 

Devices added through the project

 

Item

Location

Quantity

1

PC’s

ICTP

20

2

Server

being prepared

 

3

Printers A3

 

 

4

Printers A4

being purchased

1

5

Scanners

being purchased

1

6

Data show

being purchased

1

7

Laptop

being purchased

1

8

Photocopier

being purchased

1

9

Fax machine

being purchased

1

10

Software

 

 

11

Others

 

 

 

Note:

The following devices are being  purchased

Printers A4, Scanners, Data show, Laptop, Photocopier

 

 

Training and experience added to the project team:

6 people are hired as content developers & paint developers, and they took the following courses at the company ALYAT

courses

Honorees No.

trainer

Dreamweaver

3

Yat

Photoshop, flash

3

Yat

 

Faculties selected to implement the project:

All the university faculties but the Faculty of Medicine as it was chosen to be the first faculty to provide e-course through the production of  “parasitology course” followed by the Faculty of Commerce, Science and Education and Specific education.

 

The volume of entered data:


Working on producing ten electronic courses maximum, so that they work through the web according to international standards in accordance with the National Electronic Council, and which can be exchanged between different universities and various faculties.

Ensure the continuity of the project plan:


Achieving special position between the e-learning centers at Egyptian universities by providing electronic education systems and courses with high quality to improve learning and education process within ASU faculties, as well as developing the university’s education level and getting young privileged graduates with global competitiveness, through the following elements:

-    Establishing the needed training courses to spread the culture of e-learning techniques among all those who belong to the University of Ain ​​Shams and other Egyptian and Arab universities to increase the use of the university professor, student and employee to such technique.

-    Planning marketing strategy decisions produced by the center to increase its effectiveness and thus profitability and using technology in education at the best possible ways.

-    Designing websites for all who need it.

-    Designing many e-courses for various other faculties.

-    Helping centers and faculties to create e-learning units in various faculties of the university under the supervision and experience of e-learning center at the university.

-    Giving technical advice and support to make e-courses for other units and centers.

-    Making specialized courses in the use of video capture to view interactive meetings and lectures.

-    Making studies and researches about the educational needs and how to overcome them by e-learning.

-    Providing solutions to educational institutions (providing content - tests - assignment - discussions - virtual classroom).

-    Developing administrative and technical skills.

-    Developing educational syllabus and courses.

-    Designing & programming systems to manage the e courses.

Activities related to the quality of the project’s implementation:

-    Following the specific time plan for the project.

-    Commitment to global standards and the National e-Learning Center plan.

-    Producing and evaluating the e-courses.

-    Clarifying the general guidelines for using of e-courses.

-    Training ASU staff and the assistants on the use of e-courses to increase the usage and to raise the level of education.

-    Training students on the use of e-courses.

-    Accrediting Certificates electronically.

-    Managing different electronic contents using the Internet well in the educational process and using different activities such as (Questions - Related websites - discussions - Presentations and other means associated with each topic).

-    Using video conferencing capture to view online meetings and lectures.

Activities in the field of awareness and goals of the project within the university:

-    Establishing many workshops in the university to increase awareness of the project.

-    Arranging courses for both students and faculty staff and assistants.

-    Preparing CDs, booklets and posters to express the permanent activity of the e-learning center.

-    Publishing all that is modern and useful in the field of e-learning through the center's website and updating it on a continuous basis.

-    Participation in the information technology systems development exhibition and conference and information technology in higher education.

Other activities and tasks:

-    Participation in the Information Systems and Technology conference on behalf of the center.